Print name badges

With guestoo, you have the option of generating name badges for your guests, either to prepare them in advance or to print them out directly on site at check-in using a label printer.

You can decide for yourself which data from the registration form should be printed on the label and whether the agency logo should also be placed on the name badges.

Recommended for

• Company events
• Events where the guests do not know each other by name
• etc.

Recommended label printers

We and our customers have already had good experiences with the following label printers:

• Brother Label printer P-touch QL-820NWB (approx. € 170 gross)

• Brother Label printer P-touch QL-810W (approx. € 130 gross)

However, you can also use any other (label) printer to print name badges.

If you need a customized name tag template for this, you will find all the necessary information below.

In order to print name badges for your guests, you must first specify what they should look like.

You can find the necessary settings in your event under Settings > Print name badges.

You have the following customization options there:

• Choose template
  Here you select the appropriate format that your label printer requires. If you are missing templates or would like to use individual templates, you will find all the information you need below.
  
  As soon as you have selected the format, further options will be displayed:
• Print PDF after check-in
  If you activate this option, the check-in staff on site will be offered the PDF file of the name badge for printing after the guest has checked in. The staff then only need to print it out.
• Line 1/2/3/...
  Depending on the template selected, you have several lines available that you can fill with free text or the placeholders displayed above.

  Tip: To use a placeholder, simply click on it. The placeholder is copied to your clipboard and you then only have to paste it in the desired position (right-click > Paste or CTRL/CMD+V)

• Logo position (Agency logo)
  Below the lines to be entered, you have the option of selecting whether and where the agency logo should be printed on the name badges.
  You can choose between:
  
  • Default value
  • Do not display
  • To right
  • Top centered
  • Top left
  • Bottom right
  • Bottom centered
  • Bottom left

Test labels

At this point you have the possibility to test the appearance of your labels.

The following options are available to you:

• Fill background
  If this option is activated, the background of the labels in the preview is filled in gray
• Draw outer lines
  If this option is activated, a thin black frame is displayed around the label in the preview
• Fill print sheet
  If this option is activated, the entire print sheet is filled with labels in the preview
• Show example
  If you click on this button, a preview of the label will be displayed

Here you can find a preview of the name badge templates that are currently available:

• A5-Quer, zwei Zeilen mit Logo - als A4-Druck
• Avery Zweckform 1456-02 / 90 x 60 mm / 2 Zeilen
• Avery Zweckform 4820 / 90 x 54 mm / 2 Zeilen
• Avery Zweckform 4822 / 90 x 60 mm / 2 Zeilen
• Avery Zweckform L4783-20 / 88,9 x 31,0 mm / 2 Zeilen
• Avery Zweckform L4784-20 / 63,5 x 29,6 mm / 2 Zeilen
• Avery Zweckform L4784-20 / 63,5 x 29,6 mm / 2 Zeilen (Logo)
• Avery Zweckform L4785-20 / 80 x 50 mm / 2 Zeilen (Logo)
• Brother DK-11201 / 90 x 29 mm / 2 Zeilen
• Durable Einsteckschilder / 75 x 40 mm / 2 Zeilen
• Durable 1455-02 / 54 x 90 mm / 4 Zeilen
• Durable 8052 / 61 x 210 mm / 2 Zeilen
• 20mm x 62mm - Label mit zwei Zeilen
• 38mm x 90mm Einzelnes Label
• 51mm x 89mm Einzelnes Label
• 54mm x 90mm - Label mit zwei Zeilen
• 54mm x 90mm - Label mit zwei Zeilen und Logo
• Label mit 2 Zeilen und Logo (55x85mm)

If you can't find the right name badge template for you among the already existing ones, you can create your own template with the help of the name badge template designer.

You can find out how to do this on this page.

If you use the free guestoo check-in app, you can easily print out name badges for your guests on the fly.

You can find out which settings you need to make for this and how check-in works with the app on our documentation pages on the topic:

Check-in settings

Check in guest

If you want to print the name badges for all guests in advance and then distribute them on the day of the event, guestoo gives you the option of exporting name badges for specific groups of guests as a CSV file.

You can then use this file to create your own name badges in Word, for example. As a second alternative, you have the option of creating a PDF with ready-made label sizes.

You can find out how this works on this page.