Show list of participants

The Participant List is an additional feature of guestoo that is only included in the Business subscription. However, you can also add it to a lower, paid subscription for an additional charge in the Feature Shop.

On this page you can find more information about the feature and the corresponding conditions.

As soon as the feature is active in your subscription, you will find the section "Show list of participants" in the "Settings" tab of your event, where you can choose one of the following options:

• Public
• Only visible to guests
• Offline

If you activate this option, all guests who have signed up for the event will be displayed to anyone who knows the URL to the event page.

At this point, you also have the option of specifying whether a public profile is optional or mandatory for your guests. Choose between:

• Guest must display their profile:
  The guest can't prevent that their profile will be shown to the other guests
• Guest can deactivate the display of their profile:
  The guest has the option of deciding whether or not their profile should be displayed to other guests. Recommended from a data protection point of view!
• You can also choose which data each guest can or has to enter for their profile: 
  
  • Crossed-out eye symbol: Field is not displayed
  • Eye symbol: Optional data
  • Star symbol: Mandatory data

Important note:

Before using this feature, please inform yourself about the data protection aspects and, if necessary, obtain the consent of each individual guest when signing up for the event that they agree to their participation in the event being displayed to other (potential) guests.

We at guestoo do not offer any legal advice, but merely provide you with the technical possibilities - when in doubt, please consult your lawyer or data protection officer.

Recommended for:

• Weddings and private events
• Events where guests want/need to know who else is attending
• etc.

If you activate this option, you can specify which guests will be shown the profiles of other guests who have already signed up for the event. You have the choice between:

• Invited: All guests that have been personally invited to the event
• Registration confirmed: All guests who have accepted your invitation and have successfully signed up for the event
• Appeared: All guests that have been successfully checked in

At this point, you also have the option of specifying whether a public profile is optional or mandatory for your guests. Choose between:

• Guest must display their profile:
  The guest can't prevent that their profile will be shown to the other guests
• Guest can deactivate the display of their profile:
  The guest has the option of deciding whether or not their profile should be displayed to other guests. Recommended from a data protection point of view!
• You can also choose which data each guest can or has to enter for their profile: 
  
  • Crossed-out eye symbol: Field is not displayed
  • Eye symbol: Optional data
  • Star symbol: Mandatory data

Important note:

Before using this feature, please inform yourself about the data protection aspects and, if necessary, obtain the consent of each individual guest when signing up for the event that they agree to their participation in the event being displayed to other (potential) guests.

We at guestoo do not offer any legal advice, but merely provide you with the technical possibilities - when in doubt, please consult your lawyer or data protection officer.

Recommended for:

• Weddings and private events
• Events where guests want/need to know who else is attending
• etc.

If you select this option, no guest will be shown the other registered guests.

Here you can find an example of how the list of participants in guestoo can look like:

Demo-Event: Thomas & Karen heiraten (Menu > Participants)

You can make further settings to customize the public participant list according to your needs:

Public profile optional or mandatory?

This is how you determine whether the creation of a public profile is voluntary or mandatory for the guest:

• Go to the "Settings" tab of your event
• Scroll to the section "Show participant list"
• Click on the "Edit" button in the top right corner
• Select the desired option from the drop-down menu under the headline “Public profile optional or mandatory?”:
  
  • Guest must display their profile
  • Guest can deactivate the display of their profile
• Click on the "Save" button in the top right corner in order to save the changes you've made

Automatically use the guest's master data

If you activate this option, the master data stored in the guest's registration form will automatically be used to create the public guest profile. The guest doesn't have to enter the data for their public profile again.

Data for the public guest profile

Here you specify which data the guest can or must enter for their profile.

This is how:

• Go to the "Settings tab of your event
• Scroll to the section "Show participant list"
• Click on the "Edit" button in the top right corner
• Select one of the following symbols next to each field:
  
  • Crossed-out eye symbol: Field is not displayed
  • Eye symbol: Optional data
  • Star symbol: Mandatory data
• Click on the "Save" button in the top right corner in order to save the changes you've made